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Conditions Applicable to the hire of Rooms, Services and Reservation of Functions Facilities

The following conditions shall apply to all reservations for function facilities, services and the hiring of rooms wherever the venue chosen and the customer having received a copy of the same shall be deemed to be bound by them.

1. Definitions
The following words shall have the following meaning in these Conditions:

A. "Venue" shall mean the Venue chosen
B. "Company" is the Management and/or Staff of Jean-Francois Dor, Events Organiser
C."Customer" is the person, persons or Limited Company reserving rooms or function facilities at the Venue either via the Company or not.

Where the customer shall be more than one, then liability hereunder shall be joint and several.

2. Numbers
An estimate of the number of people expected to attend any function at the Venue shall be given to the Company at the time of booking. This number shall not vary by more than 10 % and in any event, no change in numbers shall be allowed less than 96 hours before the function is due to start.
The Customer shall pay the Company either (a) the agreed amount per head for the actual number of persons attending the function or (b) the agreed amount per head of the number of persons notified to the Company as attending whichever the greater.
The Customer shall notify the Company of the precise number of persons attending the function no later than 5 p.m. four working days preceding the function.

3. Deposits
A deposit of 50% of the anticipated cost of the function calculated as an amount per head of persons attending as notified by the Company to the Customer shall be paid at the time the booking is confirmed by the Company.
The balance of the anticipated cost shall be made not later than 21 days prior to the date of the function, and for the Christmas period not later than the 11th of November of the same year. All cheques are to be made payable to Jean-Francois Dor Events.

4. Payment of Balances
Payment of all balance sums due other than the anticipated costs shall be made on the day of the Company's account.
Any dispute regarding the amount payable must be brought to the Company attention in writing within 24 hours.

5. Cancellation
The Company reserve the right to cancel the booking or reservation for the function in the event of the Customer failing to perform any of its obligations herein, save as it appears hereafter. If this contract shall be terminated of canceled for any reason, the Company shall be entitled to claim from the Customer the following amounts:

(i) If cancellation takes place more than 38 days before the function; 50 % of the anticipated total cost.
(ii) If cancellation takes place not less than 22 days and not more than 37 days before the function: 75% of the anticipated total cost.
(iii) Any cancellation taking place less than 21 days before the function; 100% of the anticipated cost.

If the Company is prevented from carrying out its obligation hereunder in circumstances beyond its reasonable control, including Government
intervention, strikes, labour disputes, accidents, acts of God, national or local disasters or war, then the Company's liability hereunder shall be limited to the return of monies already paid by the Customer to the Company in respect of the function.
The Company does not accept liability for loss or damage to any item of equipment, furniture or other property of any sort brought onto the Venue by the Customer, howsoever such loss or damage may occur. In any matter where the Venue is found liable, the Customer accepts that the liability of the Venue is limited, such liability is determined by the Venue and it is the Customer’s duty to enquire about such with the Venue. The Company only uses Venues that are reputable and have full Public Liability Insurance.
6.Punctuality
The Customer agrees to commence the function promptly at the time agreed with the Company and to procure that those persons present at the function vacate the Venue at the time agreed between the Customer and the Company.
The Customer agrees to ensure the good behaviour of all persons present at the function and shall be liable for any damage caused to the Venue by persons attending the function. The Customer agrees to ensure that the Venue's accommodation reserved for the function shall be cleared of all materials and equipment brought there within one hour of the termination of the function.
The Company and Venue reserves the right to eject any persons from the function who it shall consider objectionable.

7. Additional Services
The Customer agrees to pay the Company such reasonable charges as shall be notified by the Company for any goods and services provided other than those the subject of the agreement between the Customer and the Company. Where such goods and services have been provided at the request of the Customer or any person purporting to act on behalf of the Customer and having ostensible authority to do so. No food or beverage of any kind may be brought onto the Venue by the Customer or any of the Customer's guests unless previously agreed in writing between the Company and the Customer.

8. Privacy

No financial information or records of any kind is kept, transfered or used by  Jean-François Dor or any affiliated  enterprises. Your details will only be used onced for the purpose of buying tickets,  deposits or balances for events held or organised by Jean-Francois Dor Events.

8. Privacy

No financial information or records of any kind is kept, transfered or used by  Jean-François Dor or any affiliated  enterprises. Your details will only be used onced for the purpose of buying tickets,  deposits or balances for events held or organised by Jean-Francois Dor Events.

 

 

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